Rooms

Overview

The Rooms feature in your Podyx Admin Panel allows you to add and manage individual rooms within your studio, providing a clear structure for scheduling and organization. By setting up each room, you can link it to a Google Calendar for easy scheduling and ensure each space is accurately represented in the booking system. This guide walks you through the process of adding a new room, giving you the tools to optimize space management and enhance operational efficiency.

Why Setting Up Rooms is Important

Setting up rooms in the Podyx system is essential for organized scheduling and room management. Each room can be tied to specific bookings and setups, giving clients a better understanding of what your studio offers and helping staff manage room availability.

Benefits for Your Studio:

• Optimized Scheduling: Linking each room to a calendar keeps bookings organized, allowing staff to prepare for sessions with accuracy.
• Improved Client Experience: Clearly defined rooms provide clients with a better understanding of available spaces, contributing to a professional booking experience.
• Enhanced Operational Efficiency: By managing rooms individually, you can control room-specific availability, avoiding double bookings and ensuring smooth operations.

Step-by-Step Guide to Adding a Room

1. Log In to Your Account
   • Start by logging into your Podyx account at https://onboarding.podyx.com/login using either your email and password or Google Account credentials​.
2. Navigate to the Rooms Section
   • In the Admin Panel, toggle the down-pointing arrow and select Rooms from the Setups menu. This section is dedicated to managing all rooms in your studio, helping you create and organize individual spaces​.
3. Add a New Room
   • Click “Add new”: Begin the process of adding a room by clicking the “Add new” button, which opens a form for entering essential details​.
4. Link the Room to Google Calendar
   • Select Google Calendar: Choose the Google Calendar you want to associate with the room. This integration helps keep bookings synced, allowing for seamless scheduling and avoiding conflicts​.
5. Name the Room
   • Enter Room Name: In the Name field, provide a descriptive name for the room, such as “Studio A” or “Editing Suite.” This helps clients and staff easily identify the space in the booking interface​.
6. Enter the Room Address
   • Input Room Location: In the address field, add the specific location of the room. Including the address ensures clarity, especially if your studio has multiple sites, and provides clients with precise booking information​.
7. Save and Publish the Room
   • Click Save and Publish: After entering all details, click Save and publish to make the room available in the booking interface. Clients can now see the room as an option when booking sessions, ensuring accurate representation of available spaces​.

Tips for Optimizing Room Management

• Use Descriptive Names: When naming rooms, choose labels that are clear and distinguishable, helping clients and staff quickly identify each space.
• Sync with Google Calendar: Calendar integration minimizes scheduling conflicts and keeps room availability up-to-date, especially for studios with high booking volumes.
• Update Room Information as Needed: Regularly review room details to ensure that addresses and room names remain accurate, particularly if rooms are repurposed or relocated.

Importance of Proper Room Setup

By setting up rooms accurately, you improve both client experience and operational flow. Defined spaces help clients understand what’s available, making it easier to select a space that fits their needs while supporting efficient resource management.

1. Enhanced Client Transparency: Clients have a clear view of the spaces they can book, improving confidence in your studio’s organization and professionalism.
2. Improved Operational Control: Linked calendars allow for easy monitoring and management of room availability, reducing scheduling conflicts and supporting smoother operations.
3. Streamlined Booking Process: A well-organized room structure enhances the overall booking experience, making it easy for clients to select the right space and for staff to prepare accordingly.

The Rooms tab in Podyx offers essential tools for managing individual spaces within your studio, supporting effective scheduling and optimized client interactions.

Use the Rooms feature to enhance your studio’s space management, create a streamlined booking process, and deliver a clear and professional client experience.

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